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Douglas v. Anderson

United States District Court, M.D. Louisiana

September 13, 2017




         Before the Court is a Motion for Summary Judgment for Failure to Exhaust All Available Administrative Remedies filed by Defendant Shana L. Anderson.[1] Plaintiff Josh Douglas has filed an Opposition[2] to which Anderson has filed a Reply.[3] Due to the disputed issues of material fact concerning the exhaustion of administrative remedies, the Defendant's Motion for Summary Judgment is hereby DENIED.[4]

         Due to the factual questions at issue, on August 1, 2017, the Court conducted an evidentiary hearing to resolve the disputed facts concerning exhaustion (i.e., Administrative Remedy Procedure(s)). Based on the evidence, including testimony of witnesses, the Court finds that Plaintiff has failed to exhaust his administrative remedies and his claims must be dismissed.


         Josh Douglas (“Douglas” or “Plaintiff”), an inmate incarcerated at Dixon Correctional Institute (“DCI”), brings this 42 U.S.C. § 1983 action against Master Sergeant Shana L. Anderson (“MSGT Anderson”).[5] At approximately 5:00am on October 16, 2013, Douglas claims that he was repeatedly attacked by another inmate, Eric Gray.[6] According to Douglas, he had listed Gray as a known enemy from whom he needed protection.[7] At the time of the incident, Gray and Douglas were housed in the same Unit but on different Dorms: Douglas on Dorm L and Gray on Dorm G & H.[8] Douglas claims that on the morning of the attack, MSGT Anderson was stationed in the recreation room and Dorm L, and on two occasions allowed Gray access to Dorm L.[9] Each time Gray was allowed to enter Dorm L, he allegedly threw scalding water on Douglas, causing him 1st, 2nd, and 3rd degree burns.[10] On July 8, 2015, Douglas filed the instant lawsuit.[11] In his Amended Complaint, Douglas asserted a failure to protect claim against MSGT Anderson arising under the Eighth Amendment, and, in the alternative, a state law claim of negligence.[12]

         In his Amended Complaint, Douglas specifically alleged that “[o]n January 6, 2014, [he] filed an ARP from the failure to protect. The ARP was accepted on January 22, 2014 and assigned DCI-14-28. On November 3, 2014, [he] was told his ARP had been rejected on February 2, 2014, on the basis that it was a disciplinary complaint. The ARP was refiled on November 17, 2014.”[13] In her Motion for Summary Judgment for Failure to Exhaust All Available Administrative Remedies, MSGT Anderson raised the affirmative defense of failure to exhaust administrative remedies.[14] MSGT Anderson argued that because ARP No. DCI-2014-0028 only pertained to an alleged denial of due process rights, and contained no allegations regarding MSGT Anderson's alleged failure to protect Douglas from another inmate, Douglas had failed to exhaust his administrative remedies as to his failure to protect claim. In his Opposition, Douglas argued for the first time that, in addition to ARP No. DCI-2014-0028, he had actually submitted an additional three ARPs stemming from the October 16, 2013 incident.[15] Specifically, he claimed to have filed ARPs dated January 6, 2014 for failure to protect, January 27, 2014 for due process claims, and November 17, 2014 to cure any defect.[16] According to Douglas, of the four ARPs, only ARP No. DCI-2014-0028, which dealt with the denial of due process, was ever processed by DCI.[17]

         The memoranda and evidence provided by the parties in support of and in opposition to the summary judgment motion shows that a genuine dispute of material fact exists regarding exhaustion. Hence, the Court has concluded that Defendant's summary judgment motion should be denied.

         Because Douglas has survived summary judgment on exhaustion of administrative remedies, the Court conducted an evidentiary hearing on August 1, 2017 to resolve the remaining disputed facts concerning exhaustion of the administrative remedy procedures.[18]

         II. LAW

         A. Exhaustion of Administrative Remedies

         The Prison Litigation Reform Act (“P.L.R.A.”) prohibits inmates from bringing 42 U.S.C. § 1983 actions until “such administrative remedies as are available are exhausted.”[19] The purpose of the exhaustion requirement is to give an agency “an opportunity to correct its own mistakes with respect to the programs it administers before it is haled into federal court” and to encourage the efficient resolution of claims.[20] Section 1997e's exhaustion requirement is only satisfied if the prisoner “pursue[s] the grievance remedy to conclusion.”[21] Because exhaustion is an affirmative defense, Defendant bears the burden of demonstrating that Plaintiff failed to exhaust available remedies.[22]

         The Fifth Circuit has taken a “strict approach” to the exhaustion requirement.[23] In Dillon v. Rogers, the Fifth Circuit made it clear that “[i]f the plaintiff survives summary judgment on exhaustion, the [district] judge may resolve disputed facts concerning exhaustion, holding an evidentiary hearing if necessary.”[24]

         In Louisiana, an inmate must follow a two-step Administrative Remedy Procedure (“ARP”) process to exhaust administrative remedies before filing suit in federal court.[25]The ARP process is codified in the Louisiana Administrative Code under Title 22, Part I, § 325. An inmate initiates the ARP process by completing a request for administrative remedy or writing a letter to the warden.[26] An ARP screening officer screens the inmate's request and either accepts the request into the first-step or rejects it for one of ten enumerated reasons.[27] If a request is accepted, the warden must respond on a first-step response form within forty (40) days of receipt of the request.[28] If the inmate is dissatisfied with the response, he may proceed to the second-step of the ARP process by appealing to the Secretary of the Department of Public Safety and Corrections (“D.O.C.”).[29] The D.O.C. Secretary must issue a response within 45 days from the date the request is received using a second-step request form.[30] The law is clear that exhaustion of administrative remedies occurs in one of the following three instances: “(a) when the relief requested has been granted; (b) when the second step response has been issued; or (c) when the grievance has been screened and rejected for one of the reasons specified in Subsection I, Grievance Screening.”[31]

         III. ANALYSIS

         During the evidentiary hearing, each of the parties presented evidence and offered witness testimony.[32] The evidence offered confirmed the fact that ARP No. DCI-0014-0028 pertained only to Douglas' due process complaint, and had been submitted to and accepted by DCI.[33] Accordingly, the Court finds that because ARP-DCI-14-0028 pertains only to due process it has no bearing on the claims Douglas has asserted in this case. In other words, Douglas' ARP No. DCI-0014-0028, which pertains solely to due process, cannot satisfy his exhaustion requirement as to his failure to protect claim which is the subject of the instant lawsuit.

         In addition to ARP No. DCI-0014-0028, Douglas testified that he had completed and submitted three other ARPs regarding the October 16, 2013 incident. Specifically, he testified to submitting an ARP dated January 6, 2014 for failure to protect, and an ARP dated November 17, 2014 to cure the defect of an ARP for failure to protect, failure to provide medical attention, and denial of due process (ARP No. 0014-0028).[34] Douglas also testified to submitting an ARP on January 7, 2014 for due process claims, although the ARP he introduced into evidence was undated.[35] Douglas stated that after he had written down what happened on the ARP form, he put each of the ARPs in an envelope and mailed them to the Warden. He also testified there were no witnesses who saw him mailing these three ARPs. Douglas further stated that he never received a response to any of these ARPs. It is undisputed that none of these alleged ARPs have been stamped “Received” or have been assigned a DCI-ARP number. Douglas also testified that blank ARP forms are readily available to inmates.[36]

         Cheryl Washington (“Washington”), an 18 year DCI employee, testified that she has been responsible for processing all inmate ARPs at DCI for 12 years. Additionally, Washington stated that she does not know Douglas or Anderson, and that she has never been accused of losing, mishandling, or misplacing an ARP.

         Washington explained that inmates put their ARPs in locked metal boxes on each unit. Only the Lieutenants have keys to open the metal boxes to retrieve the ARPs. All legal mail, including ARPs, are sent to the Major's office. From there, the mail is sent to the mailroom, which is operated by mailroom officers, who sort and distribute the mail.

         According to Washington, when she receives an ARP she does the following: she stamps the ARP with a received stamp; she reads the ARP and puts a code on it; she inputs the ARP information into a computer database that only she and D.O.C. Headquarters has the ability to access, and the ARP is assigned a number; she makes and sends a copy of the ARP to the appropriate Unit Head (i.e., one of two Wardens at DCI) to conduct an investigation; and she locks the original ARP in a file cabinet in her closet that is also locked. Once the investigation is completed, the Unit Head returns the results to Washington.

         Washington testified that once she enters the ARP information into the computer and it is assigned a number, no one at DCI, including herself, can delete the ARP; only D.O.C. Headquarters has the ability to delete such information. She also explained that only the two Wardens at DCI would have the ability to unlock her closet using a master key. Washington stated that she retains all of her records for four years.

         Washington explained that, in some instances, she has the ability to reject an ARP. Specifically, Washington stated that she can reject an ARP if the complaint concerns sexual abuse, the lockdown board, or the disciplinary board. And yet, even in these cases, the ARP still receives an ARP number, is receive stamped, and the original is kept in her secure file cabinet. When an ARP is rejected, Washington sends the rejection to the offender with documentation for him to sign, acknowledging that he received the rejection, and to return to her. However, when an inmate does not sign and return the form, Washington stated that she will not have a copy of the inmate's acknowledgment in the DCI-ARP records. When asked, Washington told the Court that she does not follow-up with inmates in order to get them to accept the rejections and return them to her.

         Washington testified that she had searched all of DCI's ARP records to see if there were any records related to the three ARPs that Douglas claimed he filed. In her search, she found only two ARPs that had been filed by Douglas: one filed in 2012-ARP No. DCI-2012-0809, regarding time computation, and one in 2014-ARP No. DCI-0014-0028, which pertained to due process. Washington explained that she was at DCI when both of these ARPs were filed. She also testified that after reviewing DCI's records, there were no ARPs filed by Douglas on January 6, 2014 for failure to protect, on January 27, 2014 for due process, or on November 27, 2014 to cure an ARP defect. Based on her knowledge, none of these ARPs were sent through the DCI ARP process.

         The Court finds itself in agreement with Washington based on Douglas' own testimony regarding his State Court Petition for Judicial Review, Josh Douglas, Jr. v. Warden Dannel Vannoy, Dixon Correctional Institute, No. 633787, 19th Judicial District Court, Parish of East Baton Rouge, State of Louisiana.[37] Douglas' Petition for Judicial Review was received by the 19th JDC on September 24, 2014, and arises out of the October 16, 2013 incident.[38] In his Petition, Douglas asserted that he had been denied due process and the right to medical treatment. Douglas testified that after he received a request from the 19th JDC for proof or information that he had exhausted his ARPs, he sent a letter to Mrs. Debbie Luck dated October 21, 2014 in response to her request. In the letter, which was introduced as part of Plaintiff's Exhibit 21, Douglas stated “[s]o as for the (A.R.P.s) I did two of them. One on (Medical) and the other one on ‘(Due Process).'”[39] Douglas testified that he did, in fact, provide copies of these ARPs to the 19th JDC as part of his letter.[40] The medical ARP was signed by Douglas and dated January 24, 2014, and the due process ARP was signed by Douglas and dated January 27, 2014.[41] Neither of the ARPs had been stamped “Received” or assigned a DCI-ARP number.

         The Court finds that Douglas' admissions in his state court case clearly resolve the factual dispute in the pending matter. According to Douglas, he had only filed two ARPs with DCI as of October 21, 2014. Of those two ARPs, Douglas has only asserted having filed one of them in the instant matter-the January 27, 2014 due process ARP. Importantly, in his letter to Mrs. Luck, Douglas made no mention of having filed an ARP on January 6, 2014 for failure to protect, as he does in the instant matter; the Court finds that Douglas would have known about his January 6, 2014 ARP for failure to protect at the time he ...

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